280 University Scheduling
The University Scheduling Office has as its primary responsibility the management of academic course scheduling and University facilities usage, the management of the University’s Master Calendar, and the maintenance and continued development of the information systems utilized to maintain and support these responsibilities.
280.1 Use of Indoor Educational Facilities
Classrooms may be reserved Sunday through Saturday, 7:00 AM – 10:00PM.
280.1.1 Classroom Use for Academic Courses
Scheduling of classrooms for academic courses shall be reserved through Class Scheduling in the University Scheduling Office.
280.1.2 Classroom Use for Other Academic Events and Non-Academic Activities
Student Clubs shall utilize ASI’s E-plan process, through the UU Epicenter, to reserve classrooms. Faculty and staff members, individual students, state sponsored student programs and student organizations (other than clubs) shall reserve classrooms through Event Scheduling/Master Calendar in the University Scheduling Office. Off-campus individuals or groups shall contact Event Scheduling/Master Calendar in the University Scheduling Office so that the event or activity can be referred to appropriate campus offices.
281 Guidelines for Scheduling Classes
Assignment of classes to rooms allocated for instructional use is the responsibility of the University Scheduling Office, who will make classroom assignments in collaboration with appropriate department heads/chairs or their designees.
282 Departmental Responsibility
Department heads/chairs or their designees are responsible for submitting scheduling requests based upon the directives of the University Scheduling Office. Such scheduling requests are under the following constraints:
- Facility limitations make it necessary for each discipline to schedule 50% of all lectures outside of the hours of 9:00 AM – 3:00 PM. Guidance for distribution of lecture classes can be obtained from the University Scheduling Office.
- Course additions (e.g. Selected Advanced Topics and experimental courses) and changes to existing course offerings (e.g. change course title, description or structure) as defined in the University Catalog may be reflected in the Class Schedule only upon approval from the Office of Academic Programs and Undergraduate Education.
- Lecture/seminar/discussion classes will be scheduled to meet in general purpose lecture rooms. Laboratory/activity classes will be scheduled to meet in laboratory spaces.
- In order for footnotes to be included in the Class Schedule, departments must make a notation of their request when submitting their initial schedule.
Except as authorized by the appropriate college dean or necessitated in order to meet resource requirements or student demand, all classes will be held as listed in the Class Schedule.
It shall be the department’s responsibility to make the determination and notify the University Scheduling Office of the name and team teaching fraction for each instructor involved in teaching a section in the schedule. Instructor names are to be listed in the Class Schedule for all sections, except those where instructors have not yet been appointed.
Lecture sections should be distributed throughout the day following the approved scheduling time patterns. A copy of the scheduling time patterns may be obtained from the University Scheduling Office. Saturday classes may be scheduled as needed.
Lecture classes are not to be scheduled during the University Hour, Thursdays at 11:00 AM, without the prior approval of the Vice Provost for Academic Programs and Undergraduate Education.
On Mondays, Wednesdays and Fridays, hour-and-one-half classes may not be scheduled to begin earlier than 4:00 PM due to facility limitations. A department may, however, begin hour-and-one-half classes at 3:00 PM on Mondays, Wednesdays, and Fridays if it schedules two classes consecutively: one from 3:00 PM to 4:30 PM and the other from 4:40 PM to 6:00 PM.
Activity classes should be scheduled throughout the day. Activity classes that meet continually for a two-hour period or longer may schedule one of the hours to meet during the University Hour, Thursdays at 11:00 AM, provided there is another section offered at some other time during the week.
Laboratory classes should be scheduled during the hours of 8:00 AM to 11:00 AM, 9:00 AM to 12:00 PM, 12:00 PM to 3:00 PM, 3:00 PM to 6:00 PM and 7:00 PM to 10:00 PM. Adherence to these time periods should be attempted to permit students greater scheduling flexibility around these time blocks. Laboratory classes that meet continually for a two-hour period or longer may schedule one of the hours to meet during the University Hour, Thursdays at 11:00 AM, provided there is another section offered at some other time during the week.
References for CAP 280
- Date approved by the President: May 24, 2006
- Office responsible for implementation: Academic Programs