Cal Poly’s Campus Administrative Policy development process includes a 30-day open review and comment period for new and significantly revised policies. This provides an opportunity for the University community to consider and respond to policy proposals before they are in effect. The policy owner will review and consider all feedback received prior to finalizing the particular policy and associated documents.
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Download 270 Robert E. Kennedy Library
The Robert E. Kennedy Library provides access to information that supports and enriches learning and research both at Cal Poly and beyond.
As a center for learning and the community, the library supports open and informed inquiry, learning, creation, and collaboration by every student and scholar at Cal Poly, and contributes to the cultural life of our community.
The library is committed to valuing the scholar in everyone by delivering excellent service, fostering collaboration and innovation, and respecting and nurturing Cal Poly's distinctive sense of community.
In addition to policies here, specific library policy and procedures apply, which may be obtained from Library Administrative Services.
270.2 Library Facilities
270.2.1 University-Affiliated Use
Any member of the Cal Poly community may have access to the Kennedy Library building to use its collections, resources and services. Due to the specialized nature or fragility of some materials, use of special collections may be governed by more restrictive access policies.
Users may not engage in disruptive activity or in any behavior that interferes with the ordinary use and operation of the Kennedy Library. All users should refer to the Kennedy Library’s User Conduct and Safety policies for details.
270.2.2 Unaffiliated Use
Persons unaffiliated with Cal Poly may use the Kennedy Library’s collections and resources on site during main library hours. Those desiring additional services, including borrowing privileges and interlibrary loan requests, can become Community Members.
270.2.3 Library Partner Programs
The Kennedy Library shares space with other campus organizations that also support teaching and learning. Authorization to share space in the library on a long-term or short-term basis is requested through the office of the Dean of Library Services and accomplished via memorandum of understanding.
The Kennedy Library event spaces may be used only for activities sponsored by the Kennedy Library, established partners, or for campus events authorized in advance by Library Administrative Services. Certain areas may be used for University or curriculum-related group activities, such as performances, exhibits, and meetings, provided Library Administrative Services has approved such uses in advance. Outside commercial use of any library space is prohibited.
2184.108.40.206 Priorities for Exhibits
The library’s exhibits program involves the academic community in visual learning experiences that are informative and educational in nature and reflect the diversity of the University’s curriculum and community. Exhibits supporting the library’s goals and curricular goals of academic programs are given priority.
The library sponsors its own exhibits and considers requests to provide temporary/rotating space for academic departments, student groups recognized by the University, and faculty and students who wish to sponsor an exhibit. Exhibits are managed through the library’s Creative Works program with support and final approval of the office of the Dean of Library Services.
2220.127.116.11 Guiding Principles of Exhibits
All library exhibits are guided by a commitment to:
- stimulating library users’ educational and cultural interests while reflecting the University’s mission statement.
- affirming the American Library Association’s Library Bill of Rights, which states “…library resources should be provided for the interest, information and enlightenment of all people of the community that the library serves.”
- observing campus policies on Freedom of Expression.
Because library exhibit spaces are not exclusively gallery spaces, and are not a public forum, all displays must be suitable for view by the broad community of people who visit the library. These areas also serve as passageways for employees and members of the general public of all ages to reach certain library services.
Accordingly, the library discourages proposals containing images that include significant elements of sexually explicit imagery, nudity or graphic depiction of violence.
Library Administrative Services must approve in advance use of the Kennedy Library as a filming location. Producers and photographers must secure a signed release from students who appear in any filmed scenes or photography.
270.3 Library Collections
270.3.1 General Collecting
The Kennedy Library’s general collecting policy contains the basic principles and guidelines used by the faculty and staff of the Robert E. Kennedy Library to evaluate, select, acquire, and manage library materials in all formats. It guides library faculty, who are responsible for developing disciplinary collections and promoting library resources and services to faculty, students, staff, and other library users. In collaboration with the Director of Collections Strategy and Discovery, library faculty apply this policy by evaluating and selecting materials based on clearly identifiable objectives and parameters, thus assuring a collection that best supports the library and University’s teaching and learning missions.
270.3.2 Electronic Resources
The Kennedy Library’s licensed databases and online services are for the use of the Cal Poly community and on-site users only. Use is regulated by the terms and conditions of the Kennedy Library’s agreements with the vendors and publishers of these electronic resources. U.S. Copyright Law (including the protections of “fair use”) and contractual license agreements govern the access, use, and reproduction of these electronic resources. In most cases the information contained therein may not be systematically downloaded or duplicated, transferred, sold, or otherwise commercially exploited.
On-site users must follow all posted restrictions and guidelines on the use of equipment and electronic resources. In general, authorized users may access such resources for noncommercial, educational, scholarly, and/or research purposes.
Prohibited actions include:
- Sharing an access password with unauthorized users, including family, friends, or co-workers. Non-affiliated users may, however, access most electronic library resources from public computers located in the Kennedy Library.
- Engaging in actions intended to circumvent or defeat access control mechanisms of the Kennedy Library or the information provider.
- Sharing proprietary or client software connected to information resources, such as that used to analyze spatial data or to search and retrieve information.
These policies and guidelines conform to ITS policies for responsible use and other campus policies governing use of computing networks. Questions about the appropriate use of licensed information resources may be directed to the Information Resources and Resource Sharing Department in the Kennedy Library.
270.3.3 Special Collections
Within the unit of Special Collections and Archives, these library collections include unique, rare, and limited-edition materials that have enduring historic value and compelling use value for teaching, learning, and scholarship. Acquisitions are informed by the Collection Development Policy which describes active collecting areas; rationales for selecting, declining, retaining, and dispersing items and collections; and explains acquisition and donation processes.
Advanced notice is required to consult materials that are oversize or stored off-site. On-site users must register and agree to follow reading room policies and procedures, copyright laws, and citation guidelines. High resolutions digital files may be made available at nominal fees or at-cost for oversize materials. The assets to which Special Collections owns the copyright may be licensed for one-time uses. Questions about access and services may be directed to Special Collections and Archives at the Kennedy Library.
270.3.4 University Archives
In 1978 the Faculty Senate passed resolution AS-42-78 naming the University Archives the official depository for records documenting the growth and development of California Polytechnic State University. Custodians of campus records should refer to the CSU Records/Information Retention and Dispersal Schedule for guidance on records that are considered for permanent retention. On an annual or bi-annual basis, custodians are invited to contact Special Collections and Archives when inactive records of vital and historical value have been identified. The Collection Development Policy describes the types of institutional records, including records of local significance that the University Archives collects, what it does not collect, and information about the transfer process.
Advanced notice is required to consult materials stored off-site. On-site users must register and agree to follow reading room policies and procedures, copyright laws, and citation guidelines. High resolutions digital files may be made available at nominal fees to off-campus patrons. Special Collections and Archives may license University Archives materials for one-time uses. Questions about access and services may be directed to Special Collections and Archives at the Kennedy Library.
270.3.5 Senior Projects and Master’s Theses
Digital senior projects and master’s theses created by Cal Poly students are submitted to the Kennedy Library from each academic department and become part of the library’s collection and available for use without restriction.
The student retains copyright, and requests for commercial use of student work are referred to the student.
Upon request from the student, a submitted senior project or master’s thesis may be withheld from public use for a specified period of time.
Upon request from the student, a submitted senior project may be removed from the University’s digital archives.
Each academic department determines standards for the successful completion of senior projects and master’s theses, including style guidelines. Changes to advisor-approved senior projects or theses are not permitted after the materials have been submitted to the Kennedy Library.
The Kennedy Library determines the format in which senior projects and master’s theses are preserved and, in consultation with and subject to approval by appropriate campus bodies, recommends the student fees (if any) assessed to cover the cost of preservation.
The Kennedy Library promotes and provides intellectual access to these materials by:
- Creating bibliographic records, which are uploaded to the library's online catalog and international bibliographic utilities.
- Sharing digitized student work in an open-access environment, including the University’s digital archives.
- Providing on-site and interlibrary loan access to users.
270.4 Library Censorship Policies
Free access to ideas and full freedom of expression are fundamental to the educational process. Accordingly, the Kennedy Library purchases and makes accessible materials in a wide variety of viewpoints.
The library will not purposely censor any subject or viewpoint in its collections, and will resist any attempt at censorship from an outside source. The library endorses the American Library Association Bill of Rights and supporting documents, including formal statements on Intellectual Freedom, Freedom to Read, Freedom to View, Access to Electronic Information, Services and Networks, Challenged Materials, and the Statement on Labeling. The principles of these documents are considered an integral part of this policy statement.
270.5 Library Copyright Policies
270.5.1 General Copyright Policies
The Kennedy Library applies federal copyright laws (Title XVII, U.S. Code) and guidelines to the making of photocopies or other reproductions of copyrighted materials at the Kennedy Library, and course reserve materials.
The Kennedy Library reserves the right to refuse any request for duplication if, in its judgment, fulfillment of the order would violate copyright law.
For more information regarding copyright and intellectual property at the Kennedy Library, please see Library Copyright Policy.
270.5.2 Copyright Policies for the Institutional Repository
The Kennedy Library manages the University’s institutional repository. This program acquires and manages scholarly, intellectual, and creative work produced by members of the Cal Poly community. Contributors retain all intellectual property rights to their work and assign a non-exclusive license to the University for the purpose of offering open access to this work to users worldwide.
270.5.3 Copyright Policies for Digital Archives (Online Archives)
The unit of Special Collections and Archives in Kennedy Library provides online access to some of its digital archives. The Digital Archives program acquires born-digital records, archives web content by permission, and creates digitized records. Online records that are protected under copyright are attributed to their author or creator, where possible, and are made available according to the fair use doctrine of U.S. copyright law. In some cases, the online records are the intellectual property of Cal Poly, and in others, the copyright owner(s) have allowed records to be accessible by special agreement with Special Collections and Archives.
270.6 Library Privacy Policies
270.6.1 Privacy of On-Site Library Users
The privacy of all users shall be respected in compliance with federal and state laws and professional standards. The Kennedy Library will not reveal the identities of individual users or reveal what information sources or services they consult. This policy applies to all resources regardless of their format or means of delivery as well as to all services offered by the Kennedy Library.
In all cases, the Kennedy Library avoids creating unnecessary records, avoids retaining records not needed for the fulfillment of the purpose of the library, and does not engage in practices that might place personal information on public view.
270.6.2 Privacy of Online Library Users
To aid understanding of the use or value of resources and services, the Kennedy Library may aggregate and retain user data for a reasonable period of time. It will, however, neither collect nor retain information identifying individuals except for the purpose of furnishing a specific service, and only during the period that such record is necessary to furnish that service (for example, loaning a book or ordering materials from another library). Data on individuals will not be shared with third parties unless required by law.