320

FACILITIES PLANNING AND CAPITAL PROJECTS

Facilities Planning and Capital Projects is a service department assisting all the colleges, divisions and units of the University in meeting their physical space needs.  Under the direction of the Director of Facilities Planning and Capital Projects, the department is organized into three functional areas: 1) Administration, including budget management and controls, contracts administration for Facilities Planning and Capital Projects and Facility Services, and administrative/ clerical support services; 2) Physical Master Planning; and 3) Building Planning, Design and Construction.

Facilities Planning and Capital Projects shall provide professional services for a quality-built environment to support the University’s academic mission.

321

Physical Master Planning

Facilities Planning and Capital Projects shall have overall responsibility for the University’s physical master plan, including determining the physical space need for instruction and instructionally-related facilities; managing the physical space allocation process; managing the five-year capital improvement program; updating the campus master plan; managing the University’s energy, utility, and natural resources; and developing, implementing, and enforcing campus facility standards.

322

Building Planning, Design and Construction

Facilities Planning and Capital Projects shall have overall responsibility for the University’s building planning, design, and construction including, managing the major capital outlay program; managing the minor capital outlay program; initiating requests for public works projects for the improvement of instructional and instructionally-related space, utilities, roads and energy conservation projects; utilities management; project tracking, including the campus building permit program and maintaining project schedules.

323

Major Capital Outlay Program

Facilities Planning and Capital Projects shall be responsible for the administration of the major capital outlay program, as delegated by the Chancellor’s Office through a certification process for administering major capital outlay projects.

323.1

Submittal and Administration

Facilities Planning and Capital Projects shall be responsible for the following items related to the major capital outlay program:

1. Preparation and submittal of the annual five-year major capital improvement program, including Program Justification (COBCP) and the Project specifications.
   
2. Administration of the programming, design, bidding, construction, and commission of any state and non-state funded major capital outlay project, including the selection process for the architect/engineer and any studies or other professional services (i.e., inspection, soils testing, materials testing, construction management, project management) related to the project either before or after completion.

323.2

Campus Review and Approvals

Facilities Planning and Capital Projects shall be responsible for coordinating all campus reviews of major capital outlay issues with appropriate committees.

The President shall have the ultimate authority for approving the five-year capital improvement program, COBCP, and project designs for major capital outlay projects.

324

Minor Capital Outlay Program

See Facility Services

325

Building Permit Program

Facilities Planning and Capital Projects shall have building code compliance jurisdiction for all construction projects on campus, including repairs, renovations, upgrades, etc.   Facilities Planning and Capital Projects issues building permits for all construction projects on campus, regardless of funding source or method of implementation.

326

Natural Resources Management

Facilities Planning and Capital Projects shall be responsible for managing the University’s natural resources, including performing and/or approving CEQA compliance for all campus construction projects; developing and maintaining a long-range water quality management plan; encouraging sustainable design and construction of campus projects; acting as campus liaison with governmental agencies regulating natural resources; and incorporating sustainability in the campus master plan.

Reference

• Date approved by the President: January 2, 2001
• Office responsible for implementation:  Facilities Planning and Capital Projects
• Date when the policy is to be reviewed and by whom (where stipulated):  Annually, in January, by the Director of Facilities Planning and Capital Projects
• Any laws, regulations or codes of practice which should be referred to in conjunction with the policy:  State University Administrative Manual (SUAM)